PACE Admin — Billing & Clients

Clients

Financials

Pricing catalog

Select a client (license)

Recurring billing · Authorize.net

Charges each auto-billed client with a card on file its plan amount, once per period. Runs automatically every day at 6am — preview or trigger it here.

Money in flight

What we recorded as paid, checked against what actually settled at the gateway. Approved is not paid: a transaction held by a fraud filter shows on the client's card and in our records, and never settles until a person releases it.

Not checked yet. This asks Authorize.net about each recent transaction, so it runs on request rather than on its own.

Financial dashboard

Revenue from contracts vs. segmented cost. AI is metered live from real token usage; other costs are the connections you fill in below.

Window

Cost segments (monthly)

Realty pricing (the month's bill follows the listings; nothing is published to clients from here)

Platform fee $/month, while no listing is live

Free months after a sale

Per listing, by how many are live in the month (the bracket of the count prices every listing)

Up to (listings)	$ each

The last bracket has no upper count.

MarketCheck rate — billed per call; cost is metered from the sync log

$/call

Texting (10DLC) rates — booked into the map below the moment a practice's brand, campaign or number is created (AWS End User Messaging list prices as defaults)

Where each cost comes from: AI, MarketCheck and DataForSEO are metered from real usage (DataForSEO per task since 13 August 2026); Ayrshare is one subscription allocated by connected listings; AWS is read from Cost Explorer once the key may (the tile says what to grant) — AI accrues from when metering shipped (it isn't retroactive, so it climbs as pages/blogs/social generate); MarketCheck is computed from every billed sync call we log. Infrastructure (DigitalOcean droplets, Spaces, domains) and subscriptions are fixed monthly — enter those in the connection map below.

Per-client P&L

Contribution margin = the client's revenue minus their direct metered cost (AI, MarketCheck and DataForSEO, each metered from real calls over the window) and their share of Ayrshare (one subscription, allocated by connected listings: an allocation, not an invoice). Other shared overhead (infra, the other subscriptions) is platform-level below.

Client	Plan	MRR	AI	MarketCheck	DataForSEO	Ayrshare (allocated)	Texting	Margin	Margin %

AI spend detail (from token usage, over the window)

By model

Model	Calls	In tok	Out tok	$

By purpose

Purpose	Calls	$

We run one shared Anthropic key across all clients, so Anthropic's org cost API can only report a total — it can't split spend by dealer. Capturing token usage per call (what this reads) is how we get real per-client AI cost.

Operating costs — the connection map

Every external service we've wired, seeded so the numbers just need filling in. Free-tier APIs are listed at $0 so the map is complete. AI is metered live above, so it's not a row here.

Segment	Service	Vendor	$/mo	One-time	Billing	On

Add a cost

Segment

Service name

Vendor

$/month

One-time $

Billing note

Tiers

Each tier's deliverables are the SOW clients see AND what drives their automation (blog series, service-area coverage). All editable; per-client tweaks live on the account.

Tier	Name	Monthly $	Annual $	Areas/loc	Blogs/mo	Social/mo	Video/mo	Series	Locs

Add-ons

Only real-marginal-cost / optional items. Not a paywall on the core engine.

Add-on	Name	Pricing model	Price	Grants feature